Conference FAQs

Below is a list of frequently asked questions. If your question isn't answered below, please contact ASMEA at [email protected] or 202-429-8860.

Registration

I'm a student, why do I keep getting charged the non-member rate for Conference Registration? 

Only student members are eligible for the student conference rate. To learn more about membership with ASMEA and to join, visit here. If you are an active member, make sure you are using the correct email address associated with your account. There is also the chance that your membership has expired and you will need to renew. If you are still having difficulty, contact [email protected]

I’m a full member, why am I being charged the non-member rate for the Conference Registration fee?

If you are an active member, make sure you are using the correct email address associated with your account. If your membership has expired, you can renew here. If you are not currently a member, click here to join ASMEA. For assistance, please email [email protected]

How do I become a member?

You can find out more about membership and join here.

Do I still need to pay a registration fee to attend if I am a presenter?

Yes. All presenters and discussants need to be members and registered attendees to present. You can register here.

Are there day passes available?

Not at this time. Anyone wishing to attend any part of the conference must register at the applicable rate.

Can I bring a guest to the conference?

For a fee of $40.00, you may bring a guest to the reception and the panel you are presenting on. If you would like your guest to attend any other part of the conference, they must register to attend. There are no day passes or other à la carte options at this time. You can pay for your guest at the event or when you register online.

I am interested in bringing a group of undergraduate students to the conference, are there any special group rates?

Undergraduate student groups of a certain size may be eligible for a discounted rate. Contact [email protected] for more information.

Are children permitted to attend the Conference?

Due to the content and the structure of the conference, the event does not lend itself to being an appropriate venue for young children to attend. Unfortunately, we are unable to offer any daycare options at the event.

I need a receipt to get reimbursed for membership fees and conference registration, how can I get one?

Login to your membership profile and view your invoices. If you are not an active member of the Association, contact [email protected]

Can ASMEA help me obtain a visa since I am coming from overseas?

We are only able to provide a letter of invitation on your behalf. Please visit the U.S. Department  of State website here to learn about your visa options.

How can I obtain a letter of invitation?

Registered attendees may request a letter of invitation. Contact Emily Lucas at [email protected] to obtain a letter. 

Hotel

Where will the conference take place?

The conference will be held at the Washington Georgetown Marriott located at:

1221 22nd Street NW
Washington, DC 20037

Visit the hotel website directly HERE.

What is the conference room rate and I can I reserve a room?

The room rate is $159.00 a night. You can book here.

Can ASMEA help me find a roommate to offset the cost of staying at the hotel?

ASMEA is not able to assist in the arrangement of roommates for attendees, however, members have access to a discussion board through our website and could coordinate sharing a room there.

The dates I wish to book my stay at the hotel are sold out, where else can I stay?

There are many hotel options in the area. When searching, use key words like "Foggy Bottom" or "Dupont Circle" in addition to "Washington D.C. Hotels" and you will find a great selection of nearby hotels.

Does the hotel have Wi-Fi?

If you would like to have access to Wi-Fi in your hotel room, you will have to pay a daily fee or join the Marriott Bonvoy program. Wi-Fi will be provided in conference areas.

Covid-19

Will the Annual Conference be impacted by COVID-19?

ASMEA and the Washington Georgetown Marriott are working together to ensure the well-being of attendees and staff. We continue to follow CDC recommendations and local regulations. The U.S. Department of State has a list of current restrictions due to COVID-19 that may impact travel. Currently, we are planning a hybrid option to accommodate both in-person and virtual attendees.

What does a hybrid event look like?

Both in-person and virtual attendees will have access to the virtual event platform. The platform allows for virtual networking for both types of attendees through video chat rooms, messaging, social media, and Q&A. We will be recording and streaming select sessions throughout the event. 

How do I access the virtual portion of the event?

You can learn how to access the web and mobile app HERE. Only registered attendees will have access. If you have trouble accessing the platform, make sure you are using the email you registered to attend with.

How often will the conference app be updated?

Daily! As the event nears, more content will be added including a detailed schedule to plan your conference experience.

Is there a different rate to attend the conference in-person versus virtually?

No.

Are there any mandates related to COVID-19 in place in Washington, D.C. ?

View the latest health guidelines in rules in place for Washington, D.C. HERE. Currently, masks are required in indoor public settings regardless of vaccination status.

Where can I obtain a COVID-19 test?

View a list of places that offer COVID-19 testing in the District of Columbia HERE.

Regional airports are also offering PCR testing with results within 72 hours:

What is the best way to get in contact with ASMEA?

Emailing [email protected] is the best method of contact. However, you can also reach us at 202-429-8860.

Do you have a question that you can't find here? Contact us so we can answer it and add it to our FAQs. Contact [email protected]